Decide whether to meet
Use a meeting when people need real time discussion, a decision, coordination or shared problem solving.
- Use written updates when possible
- Invite only needed people
- State the desired result
Design the agenda
List decisions and discussion topics in priority order, assign preparation and set time limits.
- Send materials early
- Name the decision owner
- Start and end on time
Close with ownership
Record decisions, actions, owners and deadlines, then review completion without scheduling another meeting by default.
- Summarize disagreements
- Distribute action notes
- Follow up visibly